Sabad Prakashan respects your privacy and is committed to protecting the personal information you provide while using our website and publishing services.
This Privacy Policy explains what information we may collect, how we use and protect it, when it may be shared, and the choices available to you regarding your personal information.
By using this website or submitting information through our services, you acknowledge the practices described in this Privacy Policy.
1. Information We Collect
Depending on how you use our website and services, we may collect the following information:
Personal and Contact Information
This may include:
- Name
- Email address
- Phone number, where required
- Postal address
- Country
- Institutional affiliation
- Designation or academic information
Manuscript and Publication Information
When you submit or publish scholarly work, we may collect:
- Manuscript title
- Abstract
- Keywords
- Author and co-author details
- Affiliations
- Corresponding author details
- Manuscript files and revisions
- Copyright or licensing documents
- Publication-related correspondence
- DOI and bibliographic metadata
Payment Information
Where publication or other service charges apply, we may collect information necessary to identify and verify a payment, such as:
- Transaction or payment reference
- Amount paid
- Payment status
- Payment receipt
- Billing-related information where required
Payments may be processed through third-party payment gateways or financial service providers. Sabad Prakashan does not necessarily receive or store complete card, bank account, or other sensitive payment credentials processed directly by such providers.
Communications
We may retain communications sent through:
- Contact forms
- Manuscript submission systems
- Author service forms
- Support or grievance requests
Technical Information
When you visit our website, certain information may be collected automatically, including:
- IP address
- Browser type
- Device information
- Operating system
- Pages visited
- Date and time of access
- Referring pages
- Cookies and similar technologies
This information may be used for website operation, security, analytics, troubleshooting, and improvement.
2. How We Use Your Information
Information collected through Sabad Prakashan may be used to:
- Process manuscript submissions.
- Communicate with authors, reviewers, editors, and other relevant parties.
- Conduct editorial and peer-review processes.
- Process revisions and publication decisions.
- Verify payments and publication-related documentation.
- Publish accepted scholarly works.
- Generate publication records and certificates.
- Register or maintain DOI and publication metadata.
- Submit appropriate publication metadata to indexing services, repositories, libraries, and academic databases.
- Respond to enquiries and support requests.
- Detect fraud, misuse, security threats, or unauthorized activity.
- Maintain and improve our websites and publishing systems.
- Comply with applicable legal, regulatory, and administrative requirements.
We seek to use personal information only for legitimate publishing, administrative, technical, contractual, or legal purposes.
3. Publication of Author Information
Academic publishing requires certain information to become publicly available.
For published works, information such as the following may be displayed publicly or included in publication metadata:
- Author name
- Co-author names
- Institutional affiliation
- Corresponding author details where applicable
- ORCID or similar scholarly identifier, if provided
- Article title
- Abstract
- Keywords
- Citation information
- DOI
- Other bibliographic information
Published scholarly information may also be distributed to DOI agencies, indexing services, libraries, repositories, search engines, and academic databases.
Once scholarly content and metadata have been legitimately published and distributed to independent third-party academic services, complete removal from all external systems may not always be technically possible.
4. Peer Review and Editorial Processing
Information submitted with a manuscript may be made available to editors, reviewers, editorial staff, or other persons involved in legitimate publication processing.
The extent to which author or reviewer identities are disclosed will depend on the peer-review and editorial policy of the relevant journal.
Personal information obtained through editorial or peer-review processes should be used only for legitimate publication-related purposes.
5. Sharing of Information
Sabad Prakashan does not sell personal information to advertisers or data brokers.
We may share information where reasonably necessary with service providers or organizations involved in our publishing operations, including:
- Editors and reviewers
- Website and hosting service providers
- Email service providers
- Payment gateways
- DOI registration agencies
- Indexing and abstracting services
- Academic repositories and libraries
- Technical and security service providers
- Professional advisers
- Government or regulatory authorities where legally required
Only information reasonably necessary for the relevant purpose should be shared.
6. Third-Party Services
Our websites may use or link to third-party services such as payment gateways, DOI services, analytics platforms, repositories, indexing databases, or external websites.
These third parties may process information according to their own privacy policies and terms.
Sabad Prakashan is not responsible for the privacy practices of independent third-party websites or services.
We encourage users to review the privacy policies of those services before providing personal information to them.
7. Cookies
Our website may use cookies and similar technologies to:
- Maintain website functionality.
- Remember user preferences.
- Improve website performance.
- Understand website usage.
- Maintain security.
- Support forms, sessions, and other website features.
Some cookies may also be placed by third-party services used on the website.
Users may control or disable cookies through their browser settings. However, disabling certain cookies may affect the functionality of some parts of the website.
8. Data Security
Sabad Prakashan takes reasonable administrative and technical measures to protect personal information against unauthorized access, misuse, alteration, disclosure, loss, or destruction.
These measures may include access controls, authentication, secure hosting practices, backups, software updates, and other appropriate security safeguards.
However, no internet-based system can guarantee absolute security.
9. Data Retention
Personal information will generally be retained only for as long as reasonably necessary for the purpose for which it was collected or as required for legitimate publishing, archival, accounting, dispute-resolution, security, or legal purposes.
Certain records relating to published scholarly works may need to be retained for long-term academic and publication integrity.
Manuscript, editorial, transaction, copyright, DOI, and publication records may therefore have different retention periods.
10. Your Rights
Subject to applicable law and the circumstances of the request, individuals may request:
- Information about the personal data being processed.
- Correction of inaccurate or incomplete personal information.
- Updating of personal information.
- Erasure of personal information where applicable.
- Withdrawal of consent where processing is based on consent.
- Resolution of grievances relating to personal data.
- Exercise of other rights available under applicable data-protection law.
Certain requests may be restricted where retaining the information is necessary for legal compliance, publication integrity, contractual obligations, fraud prevention, dispute resolution, or preservation of the scholarly record.
Requests relating to published academic records may also be handled according to applicable correction, withdrawal, and retraction policies.
11. Withdrawal of Consent
Where personal information is processed on the basis of consent, you may withdraw your consent where permitted by applicable law.
Withdrawal of consent will not ordinarily affect processing that was lawfully carried out before the withdrawal.
Withdrawal may also affect our ability to provide a service where the relevant personal information is necessary for that service.
12. International Users and Data Processing
Sabad Prakashan may receive manuscript submissions and website visitors from different countries.
Certain third-party technology, publishing, hosting, DOI, indexing, communication, or other service providers may process information from locations outside the user’s country.
Where such processing occurs, we will seek to handle personal information in accordance with applicable legal requirements.
13. Children’s Privacy
Our publishing and academic services are primarily intended for researchers, authors, academics, institutions, and other users capable of using such services appropriately.
Where personal information relating to a child is required to be processed, it will be handled in accordance with applicable legal requirements, including requirements relating to parental or lawful guardian consent where applicable.
14. Email Communications
We may send emails relating to:
- Manuscript submission
- Editorial decisions
- Revision requests
- Acceptance
- Payments
- Publication
- Copyright documentation
- Certificates
- DOI information
- Service notifications
- Important administrative communications
Publication-related transactional or administrative emails may be necessary for providing the requested service.
Where optional promotional communications are used, users may request not to receive such communications.
15. Data Breaches
If a personal data breach occurs, Sabad Prakashan will take reasonable steps to assess, contain, and address the incident.
Where notification is required under applicable law, affected individuals and/or the appropriate authority will be informed in accordance with applicable requirements.
16. Legal Compliance
Personal information may be processed or disclosed where reasonably necessary to:
- Comply with applicable laws or regulations.
- Respond to lawful requests from competent authorities.
- Protect our legal rights.
- Prevent fraud or misuse.
- Maintain website and publication security.
- Resolve disputes.
- Enforce applicable agreements or policies.
17. Changes to This Privacy Policy
Sabad Prakashan may update this Privacy Policy when necessary to reflect changes in our services, technology, publishing practices, or applicable legal requirements.
Any revised Privacy Policy will be published on this website with an updated revision date.
Users are encouraged to review this page periodically.
18. Contact and Privacy Requests
If you have questions about this Privacy Policy, wish to raise a privacy-related concern, or wish to exercise an applicable data-protection right, please contact Sabad Prakashan using the official contact details provided on this website.
We will review legitimate privacy requests and respond in accordance with applicable requirements.
Sabad Prakashan
Last Updated: September 2026